Reserve your room at special hotel rates when you book through your gartner.com account.
The deadline to reserve your hotel room at the Gartner discounted rate is 5:00 p.m ET on Monday, September 29, 2025
Conference Venue
Join us at the Walt Disney World Swan and Dolphin Resorts in Orlando, FL, for Gartner HR Symposium/Xpo™ 2025 conference.
Walt Disney World Swan and Dolphin Resort
Centrally located in the heart of the most magical place on earth, the Walt Disney World Swan and the Walt Disney World Dolphin resorts provide an ideal place to reflect on the latest insights, connect with new people and create memories that will last a lifetime.
Location
1500 Epcot Resorts Boulevard
Lake Buena Vista,
Florida 32830 United States
The Walt Disney World Resort is located about 20 miles southwest of Orlando and less than 30 minutes from Orlando International Airport. The resort is home to four theme parks, two water parks, a shopping district, as well as several hotels, restaurants and other amenities.
Accommodations
Hotel information
Check out our FAQ and Hotel List and Booking Guide for answers to common hotel and travel questions such as available hotels, room rates, reservation cancellation terms and conditions, and more information about how to book your room.
Alternatively, you can email the Gartner Conferences team or call us at +1 855 761 9211. You can also access a list of our global numbers here.
Book Your Room
You’ll need to register for the conference before you can book your room. To make your reservation, simply sign into your registration profile and select “Book Hotel.” If you haven't completed your profile, you may be asked to answer a few brief questions before you can make your reservation.
For step-by-step guidance on how to book your room online, refer to our Booking Guide.
Questions?
If you require assistance, please email the Gartner Conferences team or call us at +1 855 761 9211. You can also access a list of our global conference phone numbers.
Additional Information
Accessibility and Inclusion
Gartner is committed to providing a welcoming and inclusive conference experience for all participants. If you have an accessibility-related need, please let us know in your registration profile or email us directly at GlobalConferences@gartner.com, ideally at least three weeks prior to the conference. Once we receive your request, one of our Accessibility Ambassadors will contact you.
Fraud Alert
Please be advised that in the conference industry we often come across fraudulent service providers that claim to be able to offer hotel reservation services. Please note that Gartner has not authorized them, or any other organization, to contact you on our behalf. We encourage you to avoid these attempts by not engaging with suspicious emails or calls.
We recommend that attendees follow the booking instructions on the Venue page to make all hotel reservations. Booking with unknown service providers exposes you to the risk of incurring fraudulent credit card charges, and your reservation for the conference may not be valid.
If you are contacted by a fraudulent service provider, please be sure to inform Gartner at ConferenceFraudulentProviders@gartner.com.
Please see the list of fraudulent hotel providers that have been reported to Gartner.
